Distributions tab

The Distributions tab is where you define the physicians of interest for your report, including time period and other parameters.

To create a new distribution, click + Add Distribution.

Distribution actions

  • Click View Runs to view all files associated with the distribution.
  • Click Create PDFs and select reportsto generate as PDFs.
  • Click Copy to duplicate your distribution.
  • Click Edit to customize the distribution.

These actions are also available when viewing a distribution. Click the name of a distribution to view it, and then select one of the four actions.

Edit and Create PDFs are discussed in more detail in the following section. See Files tab for more information about View Runs.

Add/Edit a distribution

Click +Add Distribution, or click a distribution, and then click Edit to access the Distribution Editor.

On the Distribution Editor page, you can:

  • Select settings for the distribution.
  • Draft the email for sending the report link.
  • Select the physicians for the distribution.
  • Select the facilities from which to pull data.
  • Select the report for the physicians and settings that you selected in the distribution.

Distribution settings

At the top of the Distribution Editor page, you can select the following settings for your report:

  • Grouping Type

  • Time Periods

  • Physician Role

  • Patient Type

These settings apply to all sections of your report.

These settings are similar to the default settings for PPE Reporting, where you selected these options for sample reports.

Settings fields include:

Field Description
Distribution Name Enter a name for your distribution.
DRG Type Choose between APR-DRG and MS-DRG for benchmark calculations. See Grouping types for more information.
Physician Role Select the applicable roles for the physicians and specialties you selected. Not selecting a role returns all encounters with any of the selected physicians in any role.
Patient Type Select the patient type of the encounters to include in the report.
Period Type Choose Static to set the period for certain months or Dynamic to use new data as it becomes available.
Previous Period (if Period Type is Static) Select start and end dates for the previous period. The system uses this time frame for benchmark data.
Current Period (if Period Type is Static) Select start and end dates for the current period. The system uses data in this time frame to populate the report.
Previous Period (if Period Type is Dynamic) The previous period is always the most recent month, 3 months, or year prior to the current period. The system uses data in the previous period for benchmark data.
Current Period (if Period Type is Dynamic) Select from the most recent month, 3 months, or year. The system uses data in the current period to populate the report.
Exclude Outliers Removes all length of stay (LOS) outlier encounters from data in the report. See LOS Outlier calculation for more details.

PDF export options

PDF Export Options give you additional control over your report.

Select these options to include a cover page, table of contents, and Heading and Sign Off Sections in your PDF.

Email settings

Use email distributions to send an email containing report links or PDF attachments of PPE Reports directly to physicians. You can customize the email contents or use the default email.

Depending on your PPE Report settings in Clinical Analytics Administration on the Settings tab, recipients can view:

  • A link in the email they receive from Clinical Analytics; clicking the link takes them online to Clinical Analytics to view the report.
  • A PDF attachment in the email they receive from Clinical Analytics; recipients can open, save, or distribute the PDF.

If you don’t want to send an email containing report links, you do not need to complete these settings.

  1. Enter the email address from which to send the email.
  2. Enter a subject for the email.
  3. Review and modify the body of the email. Tags complete the fields with personalized information for recipients, including their name, report information, and report link.

Physician selection

The physician choice section is a searchable list of all the physicians in the system. Use sorting or filtering to select the physicians for whom to generate reports. See Table functionality for more details.

  • Select check boxes next to the physicians for which to create reports.
  • Select the check box at the top of the current list to select all physicians.
  • If you select more than one physician, the system generates a report for each physician.
  • If a physician does not have an email address, they cannot receive the report link. Physician information is managed in Clinical Analytics Administration.

Physicians By Group selection

Click the dropdown to select physicians by group instead of individually. You can create a report for each physician or a single report for each physician group.

Search for and select the physician groups on which to base the report. Physician groups are managed in Clinical Analytics Administration.

Facility selection

Select the facilities to include in the physician report.

If a physician works across several facilities, you can select all facilities to capture data for all of the physician’s encounters or select a specific facility to view the physician’s cases at a specific location.

Report selection

Select one or more default reports with which to associate this distribution.

Sort or filter the list to find your reports.

Save and Exit

When you are finished selecting settings and physicians, click Submit under the Settings section. Click Cancel to exit the Distribution Editor without saving.

Distribute/Create PDFs

After you have created profiles, customized a report, and designed a distribution, you can run the distribution file to generate PDF reports.

NOTE: Use this method from the Distributions tab to pair one or more reports with a single distribution. To pair one or more distributions with a single report structure, click Distribute on the Reports tab.

  1. Locate the applicable distribution and click Create PDFs in the Actions column or open the distribution and click Create PDFs.

  2. Select one or more reports to run, and then click OK.

    Clicking OK takes you back to the previous tab and displays a green confirmation message that the distributions are running. Distributions run overnight and do not affect system performance during the day.

  3. See Files tab for instructions about retrieving your report files.